Business Travel Tools

At Fox World Travel, we know that your travel program and travelers are unique. Our suite of business travel tools offer your organization all the options to create a perfect fit for your travel program. Most importantly, we’ll work with you to discover the solutions that are the right fit for your travel program, your traveler and your organization.

Traveler resources

We aim to provide the best resources for business travelers to make travel planning easy and help you, the travel manager, save time. These tools provide for better communication and travel management as well as ease of reporting expenses at the end of a trip.

Monitoring and price support

Fox World Travel provides monitoring services to ensure that your traveler has a pleasant experience at the best rates available.

  • Seat monitoring: Fox monitors airline seats until the time of check-in to provide your traveler with the best possible seat assignment. Unlike many other business travel services, we monitor seats frequently—every 24 hours.
  • Rate monitoring: Airlines, car and hotels rates are constantly monitored, giving you and your travelers one less thing to consider.
  • Low-fare guarantee: We guarantee you will get the lowest fare available for your specific travel destination.

Travel management tools

Through the use of online portals and apps, we provide you and your traveler the information you need at your fingertips.

  • Custom travel web portals: Fox World Travel can completely customize a web page for travelers and travel managers that provides all your organization’s travel tools and resources in one place. This portal may include details about Fox World Travel, how to contact us while on the road, links to travel tools and access to your organization’s travel policy. This customization can be as simple or as extensive as you need, and we can integrate this portal with your internal intranet for easy traveler access.
  • Trip Lingo®: Travelers will feel more confident with this app, which enables them to easily navigate the language and culture barriers through a mobile suite of tools.
  • Passport and visa reminders: We will proactively inform travelers of passport and visa needs based on their travel itinerary. This means your traveler won’t be delayed or detained due to incomplete or lack of information.

Communication tools

Our communication tools give us the ability to reach out to your traveler while he or she is en-route or at their destination.

  • Delay and cancelation notification: We provide immediate alerts of flight changes to your traveler via text message. This message also may be sent to one other person, such as the travel manager, or an administrative assistant.
  • Destination messaging: We are able to deliver location-specific, time-sensitive messages to travelers. These messages may be of a duty of care nature, providing travelers with alerts about safety and security, or they may help enhance the traveler’s experience by providing information on preferred transportation, hotel Wi-Fi or even fitness center options.

See our Traveler Communication page for more communication tools that will assure you and your traveler are sharing the information needs to help make business travel easy and stress-free.

Payment and financial reporting tools

We provide payment and financial reporting solutions that help solve the unique challenges that face travel managers and travelers during and after the business trip.

  • E-invoice: Fox World Travel has developed proprietary technology that combines the travel itinerary with the invoice. You and your traveler have the ability to view, print and email itineraries, and it features a calendar integration that downloads details into calendars and smartphones for easy access. This streamlined E-invoice is straightforward and accurate, providing for easy expense reporting when the trip is over.
  • Virtual payments: Through virtual payments, we provide a unique payment ID for every travel purchase, removing the need to issue a physical credit card and sort through credit card statements when reconciling expenses.

If you manage business travel and are looking for customizable business travel tools, give Fox World Travel a call at 920.236.8000 or 888.369.8785 or contact us online.