Administrative Assistant, Meeting and Incentive Programs.

Join Fox World Travel’s Team TODAY as our Administrative Assistant for our Oshkosh headquarters. Fox World Travel has been recognized on the Travel Weekly Power List, moving up the rankings each year, while receiving awards and accolades from several partners in the travel in the travel industry.  

This role provides administrative support to the Meeting and Incentives Division, including project-based, reporting and general clerical work. Projecting a professional company image through in-person, written and phone interaction.

A day in the life of an Administrative Assistant at Fox may include:

  • Receiving, qualifying, managing and distributing sales leads and communicating with the sales team

  • Providing support for the sales team in the daily activity of sales and servicing clients

  • Managing and maintaining client database to track and report on sales and account activity, coordinating sales reports, updating and maintaining forecasts, monitoring booking trends

  • Assisting with the program attendee process:

    • Assisting in the composition and delivery of attendee management related communications

    • Developing custom reports and maintaining data to ensure it is valuable to the client

    • Generating internal and client reports and ensuring appropriate quality control

  • Assisting program managers in budget planning, invoice management and final reconciliation of financial reports relative to program costs

This Might be the Job for You If You:

  • Successful candidate must work well with others, be flexible, customer service oriented, self-motivated, have a sense of humor and a positive attitude

  • Excellent proofreading skills

  • Superb written and verbal communication skills

  • Must be proficient in the use of MS Word, Excel, Access and Outlook (will be tested)

  • Ability to handle multiple projects and deadlines simultaneously and effectively

We’d Love It If You Also Have:

  • Organizational and planning skills

  • Communication proficiency – verbal and written; appropriate use of grammar

  • Highly adaptive, change management and coaching skills

  • Attention to detail and accuracy

Here's what Fox World Travel has to Offer You:

Fast-paced, flexible and willing to find-a-way work environment. As one of Wisconsin’s largest travel companies and one of the elite “Top 20” in the US, we have experienced rapid growth in recent years. So much in fact, Inc. Magazine has named us one of the 5000 Fastest Growing Private Companies in America, 5 years in a row! This allows Fox World Travel to offer competitive salaries and benefits, while maintaining a special small company feel. We are committed to employee development and try to fill most of our positions from within, which means you'll have room to grow and advance your career. 

If you like the sound of what it means to be a Fox World Travel team member and you meet the qualifications above, please submit your resume along with a brief explanation about why you would be a good fit for this position to:  [email protected]  

Please email your cover letter and resume (in MS Word format, please) to: Human Resources Department or mail cover letter and resume to:

Fox World Travel, Inc.
Attn: Talent Acquisition Consultant
P.O. Box 2386
Oshkosh, WI 54903-2386

Qualified applicants will then be contacted as suitable positions become available. Thank you!

View other career opportunities