Do More with Less: Simple Sourcing for Meeting and Event Planning

Are you looking for a simple and easy way to book group meeting space?

Through Simple Sourcing, Fox World Travel can help organizations evaluate, negotiate and execute contracts for group meetings.

How does it work? 

Imagine you need to find and book hotel rooms and/or event space for an upcoming meeting or your group travel. After reviewing criteria, you’ve narrowed it down to five different locations.  Now you spend the rest of your afternoon calling each individual location to find out availability, pricing and extra amenities.  With Simple Sourcing, you don’t have to do the work of finding your own venue.  Instead, our meeting and incentives team has the expertise and relationships in the hotel industry to work on site selection and contract negotiations quickly and efficiently for you.  Best of all, this service is free and open to anyone.

Evaluate

With Simple Sourcing, Fox makes it easy to get multiple bids, quickly.  We start by consulting with you to understand your group meeting needs:

  • Do you prefer a full-service hotel?
  • Will you need VIP arrangements?
  • Do you need Wi-Fi?
  • Do you require meeting space or just rooms?

Once we understand your requirements, we find the top hotels that meet your needs and organize the property overviews into one simple document. From there, you can easily compare elements like meeting space pricing and amenities to make a quick decision on your top hotel choices.

Negotiate

With our expertise and relationships in the hotel industry, Fox works with hotels on your behalf to negotiate meeting and/or sleeping room pricing, as well as costs for food and beverages. We can even help negotiate cost-saving concessions like free wi-fi, parking or breakfast for you.  And, most of the time, we can lock in a better rate than if you did it on your own by searching online.

Execute

After Fox negotiates with the hotel and you select the final property, we assist you with executing the contract.  We can help you understand the contract, review the terms and conditions and make sure there are no unusual clauses that aren’t in your favor.

Fox World Travel understands that meeting planners are under increasing pressure to do more with less.  We welcome the opportunity to take the stress and hassle out of the hotel sourcing process for you. Fox’s Simple Sourcing is a free service and just one of Fox’s complete line of meetings and incentives capabilities.

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