Do more with less: Simple Sourcing for meeting and event planning

Are you looking for a simple and easy way to book group meeting space?

Through Simple Sourcing, Fox World Travel can help organizations evaluate, negotiate and execute contracts for group meetings.

How does it work? 

Imagine you need to find and book a space for an upcoming meeting. After reviewing criteria, you’ve narrowed it down to five different locations.  Now you spend the rest of your afternoon calling each individual location to find out availability, pricing and extra amenities.  With Simple Sourcing, you don’t have to do the work of finding your own venue.  Instead, our meeting and incentives team has the expertise and relationships in the hotel industry to work on site selection and contract negotiations quickly and efficiently for you.  Best of all, this service is free and open to anyone.

Evaluate

With Simple Sourcing, Fox makes it easy to get multiple bids, quickly.  We consult with you to understand your group meeting needs:

  • Do you prefer a full-service hotel?
  • Will you need VIP arrangements?
  • Do you need Wi-Fi?

Once we understand your requirements, we find the top hotels that meet your needs and organize the property overviews into one document. From there, you can easily compare elements like meeting space pricing and amenities to make a quick decision on your top two hotel choices.

Negotiate

With our expertise and relationships in the hotel industry, Fox works with hotels to negotiate meeting and/or sleeping room pricing, as well as costs for food and beverages. We can even help negotiate concessions like free wi-fi, parking or breakfast for you.  And, most of the time, we can lock in a better rate than if you did it on your own.

Execute

After Fox negotiates with the hotel and you select the final property, we assist you with executing the contract.  We can help you understand the contract, review the terms and conditions and make sure there are no unusual clauses that aren’t in your favor.

Fox World Travel understands that meeting planners are under increasing pressure to do more with less.  We welcome the opportunity to take the stress and hassle out of the hotel sourcing process for you. Fox’s Simple Sourcing is a free service and just one of Fox’s complete line of meetings and incentives capabilities.

Complete our form here for more information

Fox will be at CVent Connect in July if you would like to connect on how this option could help you and your business, please reach out to Stacy Button, [email protected]


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