Remove the risk and leverage our industry experience

Event planners peg sourcing and contracting as the most stressful point of group travel. From a team who negotiates it daily, we know the intricacies of every detail and can remove that stress for you.

We have processes, timelines, and most importantly, a dedicated team who can suggest, source, evaluate and negotiate for you. With the most recent changes in the meetings and event landscape, we have seen where clients have missed steps, lost money or missed perks. With amenities, protocols, and changes in contract deadlines and cancellations, we work for you to ensure the most advantageous agreement based on our inside looks at what is standard and what we can maximize for you. There is too much at risk to not know your options. Let us help walk you through.

Room blocks, quantity
discounts and upgrades
Post-program reporting and financial true up
Rate check, rebates and
cancellation refund coaching
Terms and conditions
reviews and revisions
Amenity expectations,
hours of service and scope
of service adherent

Site inspection logistics
and planning
Destination logistics
and services
Payment
management
Onsite branding and
exceptions as needed
Extensions on deadlines,
due dates and exceptions for change orders

Case Studies

Hotel Sourcing Improves Savings, Duty of Care and Traveler Experience

September 14, 2022

A new manufacturing client came to Fox World Travel without a corporate hotel program in place, and was subsequently missing out on hotel savings and other benefits. The client’s travel manager, who was new to business travel management, did not have negotiating power, supplier relationships or technology to effectively manage a time-consuming procurement process to secure the best hotel rates for their organization. So, the client looked to Fox to help build a hotel program that would achieve savings, improve their duty of care and improve the traveler experience.