Meeting your peoplewhere and how they want to be met
The best of both worlds and a whole new level of meeting people where they need to be met. Virtual and hybrid meetings are the best way to show people you care about their individual needs.
When in-person connections simply aren’t the right fit, Fox’s expert meeting planners help you navigate both the similarities and the stark contrasts between virtual and hybrid meetings. Not every attendee experience is made equal, and we know exactly how to strike the perfect balance.
The Virtual Experience
Many factors point to virtual meetings as a reliable, efficient way to meet, collaborate, and engage. With virtual meetings becoming the daily norm in business, it can be easy to underestimate the work that a properly planned, large scale virtual event may take.
- Online event platform and technology selection, optional add ons and contract negotiations are critical
- Seamless communication, online registration and day of logistics are an expectation - Robust production of speakers, transitions, music and multimedia paired with an engaging
- Content resources, speaker coaching, and agenda master become even more paramount to a successful event
- Robust reporting to understand attendee engagement, attention, participation and overall program success
The Hybrid Experience
More complex in nature, but an absolute must have option for many. While this configuration leverages everything found in a virtual experience, adaptions thereof create the “X” factor between having it done and having it done right.
- Event space and technology platforms that blend and merge attendees while providing unique experiences for both the virtual and in person attendee.
- Website and registration execution creating unity and consistency in the planning, invitation, and execution of all event logistics
- Online event experiences that transcend the single camera cyber-cast and creates a dynamic speaker experience for all attendees
- Dual purpose, full event production including audio, visual, lighting, music, confidence monitors, digital casting, screen splitting, remote speaker integration and more
- Attendee to attendee connectivity through structured and unstructured breaks, integrated polls and surveys, gaming, breakouts and chat
Customer Reviews
Case Studies
Discover how Fox’s meetings and incentives division helped a client source, manage and negotiate savings for their national meeting for 500 attendees in Las Vegas.
A new manufacturing client came to Fox World Travel without a corporate hotel program in place, and was subsequently missing out on hotel savings and other benefits. The client’s travel manager, who was new to business travel management, did not have negotiating power, supplier relationships or technology to effectively manage a time-consuming procurement process to secure the best hotel rates for their organization. So, the client looked to Fox to help build a hotel program that would achieve savings, improve their duty of care and improve the traveler experience.
See how Fox World Travel planned a sustainable corporate event and can assist your organization by offering suggestions for planning sustainable corporate meetings and events.
The COVID-19 pandemic restrictions for large-scale in-person gatherings forced a national advertising company, to rethink how they would plan and execute their annual Sales Summit, especially when connection is key to this organization’s culture. With less than six weeks to plan and execute a robust meeting of general sessions, breakouts, networking and awards for more than 130 attendees, the client contacted Fox World Travel (Fox) Meetings and Incentives team for help. Fox and the client have had a successful history of working together on in-person events in the past, and Fox had the specialized team to quickly pivot and transform this conference to both a virtual and in-person hybrid event.
Related Articles
The Fox Meetings & Incentives team takes pride in creating extraordinary experiences, recognizing and rewarding success. Few moments have been as memorable as our recent journey with a Wisconsin-based client to celebrate their top sales performers. This year’s destination? The stunning and vibrant Costa Rica.
While the United States boasts many incredible cities for meetings and events—Las Vegas, Boston, Chicago, and beyond—it’s important not to overlook the growing value of exploring international options. Expanding your search to include European destinations doesn’t mean compromising on quality. In fact, it may be the key to delivering high-impact events with a more budget-friendly price tag than you might expect.
A seed corn-focused company located in the Midwest has a tradition of taking all its employees on a trip every five years as a token of appreciation for their hard work. This year, the destination was the beautiful Punta Cana in the Dominican Republic, where the employees had the pleasure of staying at the luxurious Secrets Cap Cana Resort.
We are thrilled to announce that we have achieved Gold Agency Partner status with Cvent, a global leader in meetings, events, and hospitality technology.
Event planning can be overwhelming and the options are endless. Click here to leave your stress in our court; we can’t wait to be your go-to resource.
Meetings & Incentives
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