What does a travel management company do?

When a company is ready to strategically approach staff business travel needs, it often looks to the services and products a travel management company provides. After all, business travel management is a multifaceted, complex endeavor, particularly when done on a large scale in the corporate environment. So how can a travel management company help your organization? And what does a travel management company do? Let’s find out.

Six things a travel management company does

  1. A travel management company (sometimes known as a TMC) is dedicated to making travel easy for the traveler, and just as importantly, for travel managers. And, that’s a vital component of your business success. Business travelers who are satisfied with their travel arrangements are more productive, more efficient and more effective at their jobs while on the road. Rather than worrying about travel arrangements, they are instead free to focus on the job at hand because a professional at a business travel management company has taken care of every detail customized to their needs.
    Busy travel managers, many of whom have a full plate of responsibilities beyond managing corporate travel, can rest assured they have a travel expert on their side who is willing to put their expertise to work on their behalf, even take the lead.
  2. A travel management company develops valuable supplier relationships and stays on top of industry trends and emerging technology to provide the best business travel management customer service and to keep travel managers informed. Often, a TMC will keep its finger on the pulse of the industry through professional trade associations. Business travel industry leaders likely tap into technologies like SAP Concur® and get the latest trend news from organizations like Global Business Travel Association (GBTA). These are indications the TMC will provide the information you need to know when you need it.
    In addition, a travel management company develops relationships with suppliers, enabling them to not only negotiate on pricing but also better manage issues when they arise. That’s invaluable when there are widespread travel issues and travel managers need an advocate who can customize solutions for their team.
  3. A business travel management company works hard to keep your travelers safe so you can fulfill your duty of care. A top-notch TMC will look out for the safety and security of your staff. It also has communication tools that enable you to know where your travelers are in real time and send urgent messages as needed.
  4. A TMC provides travel technologies and services that simplify your company’s travel experience and customize technology solutions to the unique needs of your business. In business travel, as in life, there is no one-size-fits-all solution. A top business travel management company will provide mobile solutions, comprehensive traveler information, booking solutions and other valuable traveler tools that are customized with your organization’s needs in mind. A great TMC forges solutions that are reflective of your company policies, budget, business goals and more.
  5. A top TMC will provide in-depth analytics, including performance reports, so travel managers can communicate the effectiveness of their business travel program to organizational leadership. Executives want to know how the business travel program is performing. With comprehensive data at their fingertips, travel managers will be able to provide a clear picture of the effectiveness of the program.
  6. A travel management company can help plan your business travel and meeting costs, in addition to providing meeting management and incentive travel coordination. Meeting management is a big job. From coordinating travel and lodging, to arranging catering, room reservations and all the associated details, a TMC can do the heavy lifting. And, when you’re ready to reward top performers, a TMC can arrange incentive travel that helps talent truly feel valued. In addition, a TMC can forge efficiencies and realize cost savings by developing relationships, negotiating pricing with suppliers and leveraging insights as industry insiders.

Why consider us as your travel management company?

At Fox World Travel, we know how important it is to provide a seamless travel experience for hard-working professionals so they can perform at their best. That’s why we’re dedicated to being industry leaders by leveraging the best travel technologies and through membership to professional associations like GBTA, an organization dedicated to ongoing professional development, research and advocacy to better the travel industry.

As an award-winning travel management company, our ability to provide quality business travel support is clear. Fox World Travel is ranked among the Travel Weekly Power List, the annual ranking of travel companies with travel sales of $100 million or more. We’re proud to have made the Inc. 5000, a listing of America’s greatest and most inspirational entrepreneurs.

And we’re honored to be among the Deloitte Wisconsin 75, the 75 largest and most successful private companies in the state who power the economy and strengthen our communities.

Awards and accolades are great, but we’re not in this for the hardware. We’re in it to serve you. And our greatest reward is knowing we’ve made your job easier by providing unsurpassed service in travel management.

According to a report by Oxford Economics, every dollar invested in business travel produces an average of $12.50 in additional revenue and $3.80 in new profit. Having the right travel management company on your side is vital to realizing results.

Now that we’ve answered, “What does a travel management company do?” contact us or call 888.369.8785 for more information about how we can support your business travel needs.

New travel advisories introduced by U.S. State Department

Keep updated with clear, timely and reliable safety destination information when you travel.

The U.S. Department of State has changed the way it shares information with U.S. travelers about the safety of destinations worldwide.

The State Department has eliminated travel warnings and alerts and instead will issue travel advisories, of various degrees, for every country in the world.

Starting this week, each country is ranked on the State Department’s travel advisory website according to one of four levels:

  • Level 1 – Exercise Normal Precautions: This is the lowest advisory level for safety and security risk. There is some risk in any international travel. Conditions in other countries may differ from those in the United States and may change at any time.
  • Level 2 – Exercise Increased Caution: Be aware of heightened risks to safety and security. The Department of State provides additional advice for travelers in these areas in the Travel Advisory. Conditions in any country may change at any time.
  • Level 3 – Reconsider Travel: Avoid travel due to serious risks to safety and security. The Department of State provides additional advice for travelers in these areas in the Travel Advisory. Conditions in any country may change at any time.
  • Level 4 – Do Not Travel: This is the highest advisory level due to greater likelihood of life-threatening risks. During an emergency, the U.S. government may have very limited ability to provide assistance. The Department of State advises that U.S. citizens not travel to the country or leave as soon as it is safe to do so.  The Department of State provides additional advice for travelers in these areas in the Travel Advisory.  Conditions in any country may change at any time. The Travel Advisories for each country replace previous Travel Warnings and Travel Alerts with the third and fourth levels effectively replacing travel warnings formally issued.

The changes are the largest overhaul in the state department travel advisory system’s history and the first significant change to the system in many years.  According the State Department, the changes will provide U.S. citizens with clear, timely and reliable safety information worldwide.

Fox will continue to send updates on advisories as they change.

Explore Amsterdam and Norway with The Little French Bakery

Greetings everybody and happy new year!

I love this time of year. It may sound corny, but it really is a time to start fresh and plan for the new year. It is time to look ahead to dreams and make plans for this year and years to come.

This year brings an especially exciting travel opportunity. In June, I’ll be hosting a trip to Norway with Fox World Travel. Can you believe it? Norway! Continue reading

Journey to a land not so far, far away to Star Wars in Ireland

Don’t have a furry sidekick or a millennium falcon? No worries, you can still see the wonders of the Star Wars universe.

With the outside feeling like planet Hoth this winter, it’s hard not to start thinking of greener pastures—Ireland anyone? Ireland was one of the primary filming locations used for Star Wars: The Force Awakens and The Last Jedi.

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Win an Air-Inclusive, 7-night Alaska Cruise from Holland America Line

Prize includes Ocean View Stateroom accommodations, select meals on board and roundtrip economy airfare for two. You’ll encounter massive tidewater glaciers, iconic wildlife, Klondike Gold Rush history and fascinating Native Alaskan cultures. No matter which cruise to Alaska you choose, you’ll travel to the best places for viewing wildlife and experience scenic cruising along Tracy Arm, Hubbard Glacier or Glacier Bay, your Alaska vacation is a pleasure from start to finish.


It’s cold outside…but the Gluhwein, or spiced mulled wine, will warm you up

Once offered by only a handful of lines, Christmas Market river cruises are gaining popularity.

Beginning around November 25th and spilling over to December 25th, long after the last market has shuttered but in full-swing for the busy Holiday season, Christmas Market river cruises are great for those looking to make family memories. Continue reading

Getting your share of opportunity in the shared economy

When marketplace disruption occurs, it is typically related to consumer demand.

In the sharing economy, both ride and accommodation sharing has moved beyond the niche and become mainstream in the world of travel. In the case of these travel disruptors, they have established themselves by providing something to the traveler that was needed, wanted and smart.

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Prepping travelers for upcoming REAL ID deadline

The deadline for the REAL ID Act is January 22, 2018.  Beginning January 22, 2018, driver’s licenses or state IDs issued by states that are not in compliance with the REAL ID Act or have not been granted an extension by Department of Homeland Security (DHS) will not be able to be used to fly within the U.S.  States that were previously non-compliant must meet federal requirements to add extra security features to their driver’s licenses by the deadline or receive an extension.

Target Deadlines:

Update: Dec. 8, 2017    

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